Out with the old, in with the new. How is your business doing when it comes to information storage?
Paperless document management is becoming more and more appealing for many due to its eco-friendly nature and cost-effective benefits. Not only do you not have to worry about roaming hands plucking sheets of paper out of neglected fileboxes or natural disasters laying to waste everything you’ve accrued over the years, you can also save much more money in the long term. It’s easy to cling to what we know, sadly, and many businesses are still in the dark about all the ways they can benefit from document sorting software. Don’t fall behind your competition — it’s time to brush up on the future.
Did you know 95% of corporate information exists on paper documents? While that’s a promising figure for those afraid they’re completely out-of-touch, there’s a storm coming for those that aren’t ready to adapt. Identity theft, information sabotage and lost documents cost businesses millions of dollars in loss every year and these numbers will only get higher from here. Recent studies have found companies spending an average of $20 in labor to file a document, $120 to find a misfiled document and $220 to reproduce lost paperwork.
As you can see, there is plenty of money to save with that alone. The average American office worker will use around 10,000 sheets of paper every year, with the average four drawer cabinet costing around $25,000 to fill and $2,000 to maintain. Need a little more perspective? Every year Americans throw away enough office paper to build a 12 foot high wall from Seattle to New York. While printer paper isn’t particularly expensive, the sheer volume you’ll be using in any given year can be astronomical when left unchecked. Electronic file storage is a modern answer to this conundrum.
Just how deep in hot water would you be if you lost most of or all of your paper documents? Not well, according to the Gartner Group — they estimated around 70% of today’s businesses would fail in no more than three weeks if they suffered a catastrophic loss of their paper-based records. Think a huge storm or a fire-based accident. Paperless document management is the only surefire way to ensure your brand is safe from fallout should a bad day rear its ugly head. How can you make sure all of this doesn’t happen to you? Digital file storage has more than enough back-up plans to cover all potential doomsday scenarios and the switch can be done in a matter of days.
With paperless document management you’ll be saving time and money. It’s thought as many as 50% of knowledge workers’ time is spent just creating documents. The average worker will share six documents as e-mail attachments every work day! You’ll whittle down on yearly corporate waste and even give the environment something to smile about — paper waste is easily one of the most common outside of plastic, causing recycling companies to crack down on internet file storage in an attempt to reduce these sky high figures. AFandPA member companies are hoping to boost the American paper recovery rate to 70% or higher by 2020.
Improve your workers’ productivity, save money and clean up the environment with this simple switch. You’ll never be more efficient!